2013-2014 Grossmont college sap policy
Grossmont College, SAP standards are evaluated by measuring the maximum time
frame and pace of progression a student takes to complete their degree
objective (Quantitative Standard) and a student’s GPA (Qualitative
Standard). These standards are evaluated at the time of application for
federal financial aid funds for new applicants and at the end of each
enrollment period (Fall, Spring and/or Summer) for continuing applicants.
SAP standards apply to all students regardless of previous financial aid
Financial aid eligibility requires students to declare a major in an
eligible program, whether that is for an Associate Degree (AA), Certificate
of Achievement (CA), or a Transfer Program. All
students are expected to:
with an academic counselor to create an educational plan which outlines
the courses they have completed and are required to complete to achieve
their educational goal at Grossmont College. Students
receiving services from EOPS and/or DSPS must obtain their educational
plan from an EOPS or DSPS counselor.
Use their educational plan, class schedule, college
catalog and other college publications to help them complete their
declared program of study.
Enroll ONLY in courses required for their program of
Satisfactory progress is defined by the Department of Education as a normal
length of time for a student to achieve an educational objective that cannot
exceed 150% of the length of the student’s academic program.
Since most Grossmont
College Associate degree programs and GE Transfer programs are approximately
60 units, students will be expected to complete their educational objective
by the time they have completed 71 units and/or attempted 90 units,
whichever comes first (60 units times 150% equals 90 units attempted
maximum). This includes change of majors and degree objectives. Students
will be expected to complete their educational objective for a Certificate
by the time they have completed 36 units and/or attempted 45 units,
whichever comes first.
Students may be funded to a maximum of 35
units of ESL. The maximum number of units to be funded will be determined
by the student’s CELSA placement score and/or Ed Plan. ESL courses that are degree
applicable or transferable are excluded from the ESL unit limit and count
as regular units.
Students may be funded to a maximum of 30
units of remediation if documented by assessment scores and/or an academic
Previous Coursework from
All units transferable to
Grossmont College from other institutions will be counted toward the
71 units completed/90 units attempted maximum.
transcripts from all colleges attended (including foreign institutions where
Title IV aid was received) must be submitted to the Admissions Office for
calculation of advanced standing.
Students transferring to
Grossmont College with at least 12 units attempted and with an overall G.P.A.
less than 2.0 will be subject to the Financial Aid Appeal process.
Academic transcripts with
Work in Progress (WIP) from a prior academic year will need to be
resubmitted and evaluated by Admissions and Records.
SAP Pace of Progression
meet the SAP standards listed below to make certain their
overall completion rate is at least 79%
to ensure an acceptable Pace of
Progression. Pace of Progression is calculated by dividing the number of
units completed by the number of overall units attempted to calculate the
student’s completion rate. Example: a student has 65 units completed and 80
overall units attempted. By dividing the 65 units completed by 80 units
attempted the result is an 81% completion rate.
Full-time students must
complete 9 units each semester.
must complete 7 units each semester.
Half-time students must
complete 5 units each semester.
Less than half-time
students must complete .5 units.
receiving financial aid, students must maintain a minimum semester GPA of 2.0.
Also, students enrolled in an Associate degree or Transfer program must have
an overall 2.0 GPA after two years.
Review Policy – General
not completed (F’s, Withdrawals, Incompletes and NP’s) are added to the
total number of units completed to calculate the overall number of units a
student has attempted to ensure that the student does not exceed the
150% unit maximum.
The following will be considered as units
"A" through "D" grades
The following will be considered as units not
All repeated courses count toward the 150% unit maximum, including
which Academic Renewal may have been applied by Admissions and Records.
"NP" ('Not Passed')
Review Policy - Not on Aid
The units attempted will be compared to the
units completed. If the student has attempted at least 12 units, and is
deficient by 12 units or more or has an overall GPA below 2.0, the student
will be subject to the Financial Aid Appeal process. New applicants who are
not meeting SAP standards are not eligible for Financial Aid Warning
consideration and will be required to submit a financial
Review Policy - On Aid
Following each semester, the GPA and the number of units completed
will be evaluated based upon the ‘SAP Pace of Progression’ standards above.
Financial Aid Warning
- Students who are paid Full-time, ¾-time and ½-time who pass at least
three (3) units with a minimum 2.0 GPA, but less than the required number of
units based on their enrollment status, will be placed on Financial Aid Warning for the next semester.
- Students who are paid less than ½-time status are not eligible to
be placed on Warning status.
- Students placed on Warning status are eligible for financial aid for
the Warning term and must make SAP for that term in order to maintain their
financial aid eligibility.
- Students will be notified in writing that they have been placed on
Warning status and they will not be required to submit a Financial Aid
petition or Appeal for the Warning term. A student placed on Financial Aid
Warning who does not make SAP again for the Warning term will be
disqualified the following term and will be subject to the Financial Aid
Financial Aid Disqualification
- All students who do not make SAP (excluding students who meet the
Financial Aid Warning standards) will be disqualified
from receiving financial aid.
- Student’s who choose not to go through the Financial Aid Appeals
process or who do not make SAP while on Financial Aid Probation will be
disqualified and will not regain eligibility for Title IV aid at Grossmont
College until they meet the reinstatement conditions outlined below.
Financial Aid Probation
- Students who were disqualified for not meeting Financial Aid SAP
standards have the option to submit a petition through the Financial Aid
Appeal process. Students who are approved through the Appeals process will
be placed on Financial Aid Probation and are eligible for financial aid.
- Students on Financial Aid Probation must make SAP according to
the 'Pace of Progression' standards outlined above and may also need to meet the conditions set by
their Financial Aid Advisor or the Appeals Committee to maintain financial
- Students who are subject to disqualification going into Summer will be
required to submit a petition for reinstatement for the subsequent Fall or
Spring term. If a student receives financial aid in the summer session,
they will be held to the SAP standards outlined in the
'Pace of Progression’
Financial Aid Reinstatement
Reinstatement is not an
automatic process and is not guaranteed. Students may attempt to regain
eligibility for financial aid after disqualification and/or denial of
petition for lack of progress by:
Enrolling in a minimum of six (6) units and completing a semester of
SAP according to the standards outlined in ‘SAP Pace of Progression’ above,
Meeting with an Academic Counselor to complete a semester Educational
Plan. Students must submit their Financial Aid Probation Education Plan
with their petition form, and
Students MUST describe how
they have resolved the problem(s) which
prevented them from making SAP and/or describe
any preventative measures they have
enacted to ensure it will not be a factor in
their future progress,
Complying with any other specific conditions that were set in the
Appeal decision made by the Financial Aid Advisor or the Financial Aid
Financial Aid Appeal Process
Students may Appeal for
reinstatement or continuation of financial aid by submitting a financial aid
All students with 71 units completed or 90 units attempted must
petition for initial or continued eligibility.
Students who must petition for lack of progress are not eligible for
retroactive awards for a prior term if the petition is approved. Petitions
for lack of progress must be submitted by the last day of the term for which
the student is applying. Students who petition only because they have
completed more than the unit maximums may be eligible for a retroactive
award because they may need additional units to complete their objective and
they are not in a lack of progress status for that retroactive term.
Petitions will be reviewed by the Financial Aid Advisor and/or the
Financial Aid Appeals Committee.
Students will receive written notification of the decision.
Students have the right to Appeal the denial of their
Financial Aid Petition.